Privacy Policy

1. About PrimeJobBank

PrimeJobBank is an online employment platform that connects job seekers with employers advertising employment opportunities in Canada.

This Privacy Policy applies to the PrimeJobBank website, user accounts, job postings, candidate profiles, applications, communications and other features provided through the platform.

2. Personal Information We Collect

The personal information collected depends on how you use PrimeJobBank and whether you use the platform as a job seeker, employer, visitor or other user.

Information provided by job seekers

Job seekers may provide information such as:

• Name and contact information;
• Email address and telephone number;
• City, province, country or preferred work location;
• Account username and login credentials;
• Résumé, cover letter and employment history;
• Education, qualifications, skills and certifications;
• Language abilities and professional experience;
• Job preferences and availability;
• Candidate profile information;
• Documents or information submitted with an application; and
• Communications sent through or to PrimeJobBank.

Information provided by employers

Employers and their representatives may provide information such as:

• Individual and business contact information;
• Business name, address, website and industry;
• Name and position of an employer representative;
• Account username and login credentials;
• Job posting information;
• Business logo and company description;
• Recruitment and applicant-management information;
• Information submitted for employer or posting review; and
• Communications with candidates or PrimeJobBank.

Information collected automatically

When you visit or use the website, certain technical information may be collected automatically, including:

• Internet Protocol address;
• Browser type and version;
• Device type and operating system;
• Approximate location derived from technical information;
• Pages viewed and links selected;
• Date, time and duration of visits;
• Referring website or search source;
• Login and account activity;
• Cookie and similar technology identifiers; and
• Website performance, security and error information.

3. How We Collect Information

PrimeJobBank may collect information:

• Directly from you when you create or update an account;
• When you create a candidate or employer profile;
• When an employer publishes or manages a job posting;
• When a job seeker uploads a résumé or submits an application;
• When users communicate through the website;
• When you contact customer support;
• Through cookies and similar technologies;
• Through website security and analytics tools; and
• From authorized third-party services connected to the platform.

Do not submit personal information about another individual unless you are authorized to provide it.

4. How We Use Personal Information

PrimeJobBank may use personal information to:

• Create, maintain and administer user accounts;
• Provide job-search and recruitment features;
• Publish and manage job postings;
• Enable job seekers to create profiles and upload résumés;
• Allow job seekers to apply for available positions;
• Transmit applications and related information to employers;
• Allow employers to review and manage applicants;
• Provide website support and respond to inquiries;
• Send account, application and service-related communications;
• Confirm account or email ownership;
• Prevent fraud, misuse, spam and unauthorized access;
• Investigate suspicious postings or account activity;
• Maintain website security and reliability;
• Analyze and improve website functionality and user experience;
• Enforce our Terms and Conditions and other policies;
• Comply with legal and regulatory obligations; and
• Protect the rights, property and safety of PrimeJobBank and its users.

We may also use aggregated or de-identified information for analytical, statistical, security and service-improvement purposes.

5. Job Applications and Candidate Information

When a job seeker applies for a position, information submitted as part of the application may be made available to the employer that published the job posting or to its authorized recruitment representatives.

This information may include:

• Candidate profile information;
• Résumé and cover letter;
• Employment and education history;
• Contact information;
• Answers to application questions; and
• Other documents submitted with the application.

Employers are responsible for handling applicant information in accordance with applicable privacy, employment and human-rights laws.

6. Candidate Profiles and Résumés

Information included in a candidate profile or résumé may be visible to employers where the applicable platform features and candidate settings permit such access.

Job seekers should avoid placing unnecessary sensitive information in a public or employer-accessible profile. Do not include information such as:

• Social Insurance Number;
• Banking or credit-card information;
• Online banking passwords;
• Passport or identity-document numbers;
• Copies of identity documents unless legitimately required;
• Immigration portal login information; or
• Other information not reasonably required for recruitment.

PrimeJobBank may remove or restrict content that presents a privacy, security, legal or fraud risk.

7. How We Disclose Personal Information

PrimeJobBank may disclose personal information:

• To employers when a candidate submits an application or chooses to make information available to employers;
• To candidates where an employer publishes contact or business information in a job posting;
• To hosting, email, security, analytics, backup and technical service providers;
• To professional advisers such as lawyers, accountants or insurers where reasonably necessary;
• To law-enforcement, courts, regulators or government authorities when required or permitted by law;
• To investigate fraud, security threats, abuse or violations of our policies;
• To protect the rights, safety or property of PrimeJobBank, its users or others;
• In connection with a proposed or completed business transaction, restructuring, financing, sale or transfer; or
• With your consent or at your direction.

PrimeJobBank does not sell personal information to employers or other third parties for unrelated advertising purposes.

8. Service Providers

PrimeJobBank may use third-party providers to operate and protect the website. Depending on the services enabled, providers may assist with:

• Website hosting;
• Cloud storage and backups;
• Email delivery;
• Website security and spam prevention;
• Performance monitoring and analytics;
• Account registration and authentication;
• Job-board and applicant-management functionality;
• Customer support; and
• Other technical or operational services.

These providers may process information only as reasonably necessary to perform services for PrimeJobBank, subject to their contractual and legal obligations.

9. Cookies and Similar Technologies

PrimeJobBank may use cookies, pixels, local storage and similar technologies to:

• Keep users signed in;
• Remember account and website preferences;
• Maintain website security;
• Prevent fraud and automated abuse;
• Understand how visitors use the website;
• Measure website performance;
• Diagnose technical issues; and
• Improve website content and functionality.

Some cookies are necessary for the website to function. Other cookies may be optional, depending on the analytics or advertising tools used.

You may adjust cookie controls through your browser or through any consent-management tool displayed on the website. Disabling necessary cookies may prevent certain website features from operating properly.

10. Analytics

PrimeJobBank may use analytics services to understand website traffic, user interactions, page performance and technical problems.

Analytics providers may collect information such as device type, browser information, approximate location, pages viewed, referral source and interaction data.

Where required, analytics technologies will be used only after obtaining appropriate consent.

11. Marketing Communications

PrimeJobBank may send promotional emails, job-related updates or other commercial electronic messages where permitted by law and where the required consent has been obtained.

You may unsubscribe from promotional emails by using the unsubscribe link included in the message or by contacting PrimeJobBank.

Even after unsubscribing from promotional communications, you may still receive necessary account, security, application, transaction or administrative messages.

12. Consent

PrimeJobBank collects, uses and discloses personal information with your consent, as necessary to provide requested services, and as otherwise permitted or required by applicable law.

Consent may be express or implied depending on the sensitivity of the information, the purpose of collection and the reasonable expectations of the user.

You may withdraw consent to certain uses of your information, subject to legal, contractual and operational limitations. Withdrawing consent may affect our ability to provide some services.

13. Information Retention

PrimeJobBank retains personal information only for as long as reasonably necessary to:

• Provide and administer the platform;
• Maintain user accounts;
• Process and document job applications;
• Resolve disputes and support requests;
• Prevent fraud and security threats;
• Enforce agreements and policies;
• Maintain business and financial records; and
• Comply with legal obligations.

Retention periods may vary depending on the type of information, the reason it was collected and applicable legal requirements.

Information may remain temporarily in backup systems after it is deleted from active systems. Backup copies are protected and removed according to applicable backup-retention schedules.

14. Information Security

PrimeJobBank uses reasonable administrative, technical and organizational safeguards designed to protect personal information against:

• Unauthorized access;
• Loss or theft;
• Improper use or disclosure;
• Unauthorized alteration;
• Cybersecurity threats; and
• Accidental destruction.

These safeguards may include access controls, account authentication, security monitoring, software updates, secure backups and restrictions on access to personal information.

However, no website, electronic transmission or storage system can be guaranteed to be completely secure. Users are responsible for selecting strong passwords, protecting their login credentials and promptly reporting suspected unauthorized access.

15. Data Breaches and Security Incidents

If PrimeJobBank becomes aware of a security incident involving personal information, we may investigate the incident, take reasonable containment and remediation measures, and provide notifications where required by applicable law.

Users should report suspected account compromise, unauthorized access or other security concerns immediately to: support@primejobbank.com

16. Storage and Processing Outside Canada

PrimeJobBank or its service providers may store or process personal information outside Manitoba or outside Canada.

When information is processed in another jurisdiction, it may be subject to the laws of that jurisdiction and may be accessible to courts, law-enforcement agencies or government authorities in accordance with applicable law.

PrimeJobBank takes reasonable steps to select service providers that maintain appropriate privacy and security protections.

17. Accessing and Correcting Your Information

You may review or update certain information by signing into your PrimeJobBank account.

You may also request access to or correction of personal information held by PrimeJobBank by contacting us.

We may need to verify your identity before processing a request. Access may be limited where permitted or required by law, including where disclosure would reveal another person’s personal information, confidential business information or legally protected information.

18. Account Closure and Deletion Requests

Users may request account closure by using available account controls or by contacting PrimeJobBank.

Following account closure, some information may be retained where reasonably necessary to:

• Comply with legal obligations;
• Resolve disputes;
• Prevent fraud or abuse;
• Enforce agreements;
• Maintain security records; or
• Protect legal rights.

Information already provided to an employer as part of a job application may remain in the employer’s systems. Requests concerning an employer’s copy of an application should generally be directed to that employer.

19. Children’s Privacy

PrimeJobBank is intended for individuals who are legally permitted to seek employment and use employment-related services in their jurisdiction.

The platform is not directed to children under 13, and PrimeJobBank does not knowingly collect personal information from children under 13.

If you believe that a child has provided personal information without appropriate authorization, contact us so that we can review and address the matter.

20. Third-Party Websites

PrimeJobBank may contain links to employer websites, application portals, social-media platforms or other third-party services.

This Privacy Policy does not govern the privacy practices of independent third parties. Users should review the privacy policies and terms of third-party websites before submitting personal information.

21. Employer Responsibilities

Employers that receive candidate information through PrimeJobBank must:

• Use the information only for legitimate recruitment purposes;
• Limit access to authorized personnel;
• Protect candidate information against unauthorized access;
• Avoid requesting unnecessary sensitive information;
• Retain information only as long as reasonably necessary;
• Comply with applicable privacy and employment laws; and
• Respond appropriately to candidate privacy requests relating to information held by the employer.

Employers must not sell candidate information, use it for unrelated marketing or disclose it to unauthorized parties.

22. No Immigration Guarantee

Information submitted through PrimeJobBank is intended for employment and recruitment purposes.

PrimeJobBank does not guarantee employment, employer sponsorship, a Labour Market Impact Assessment, a work permit, permanent residence, a visa, a provincial nomination or any other immigration outcome.

Users should not send passport copies, immigration account passwords, banking information or payments to an employer unless they have independently confirmed that the request is legitimate and legally necessary.

23. Privacy Complaints

Questions, concerns or complaints regarding personal information may be submitted to PrimeJobBank using the contact information below.

Please provide sufficient details to allow us to understand and review the concern. We may contact you for additional information or to verify your identity.

PrimeJobBank will review privacy concerns and take reasonable corrective action where appropriate.

24. Changes to This Privacy Policy

PrimeJobBank may update this Privacy Policy periodically to reflect changes in our services, technology, business practices or legal obligations.

The updated policy will be posted on the website with a revised “Last updated” date.

Material changes may also be communicated through the website or through the email address associated with a registered account.

25. Governing Law

This Privacy Policy is governed by the laws of the Province of Manitoba and the applicable federal laws of Canada.